How Landscapers Can Improve Their Margins Without Burning Out

Running a landscaping business in New Zealand or Australia can be incredibly rewarding—fresh air, hands-on work, and the satisfaction of transforming outdoor spaces. But margins in the landscaping industry can tighten quickly. Rising fuel prices, unpredictable weather, underquoted jobs, and ongoing labour shortages all put pressure on profitability.

The good news? Improving your margins doesn’t always require major changes. Often, it comes down to tightening a few workflows, knowing your numbers inside out, and using digital tools that keep your team efficient and your days running smoothly.

This guide breaks down practical, real‑world ways landscapers can boost margins while keeping customers happy and crews working at their best.

Know Your Numbers Before You Try to Improve Them

Many landscaping businesses still operate on gut feel—but gut feel doesn’t always tell the full story. To improve margins confidently, make sure you understand:

• Your hourly cost of labour
• Your overheads (insurance, vehicle maintenance, software, equipment)
• Your average job duration compared with what you quoted
• Seasonal fluctuations in workload and cashflow

Once these numbers are clear, you can pinpoint exactly where profit is slipping away. For example, if a two-person crew costs you $140 an hour but you’re charging $120, your margins aren’t tight—they’re moving backwards.

Tools like Taskly help you track job times, labour hours, and profitability so your decisions are based on real data instead of educated guesses.

Tackle the Biggest Margin Killer: Underquoting

Use past job data to quote more accurately

Most underquoting is unintentional. It’s easy to underestimate job duration or forget about non-billable time like site visits, supply runs, or weather delays.

Using historical job data helps you quote more accurately for common landscaping tasks like hedge trimming, mowing, paving, garden makeovers, or softscaping. When you track job times in Taskly or similar software, that information becomes a reliable benchmark for future quotes.

Break your quotes into clear line items

Clear, detailed quotes benefit both you and your customers. They:

• Make pricing easier to understand
• Reduce the chance of forgetting key components

This also reduces disputes and naturally improves quoting accuracy over time.

Build in buffer time for delays

Weather, traffic, tricky access—things happen. Adding a small buffer (usually 5–10%) protects your margins without making your pricing feel inflated.

Optimise Your Scheduling to Reduce Downtime

Smart, streamlined scheduling can boost margins more than most people expect. Too much time spent driving, waiting around, or doubling back for materials can quietly eat into your profit.

Group jobs by location

Route planning is one of the simplest ways to lift margins. Clustering jobs in the same suburb or region cuts travel time and fuel costs dramatically.

Taskly’s smart scheduling tools help your team follow efficient routes instead of zig‑zagging across town.

Schedule tasks based on skill level

Not every job needs your most experienced landscaper. Assigning the right person at the right cost helps keep labour expenses where they should be.

Plan around weather proactively

Weather apps help, but having a system that lets you quickly shuffle jobs or update clients in real time keeps productivity steady—even when the forecast changes.

Increase Revenue Per Customer Without Pushing Hard Sales

Offer simple add-ons

Value‑adds don’t have to feel salesy. Most customers appreciate the convenience of extra services like:

• Mulch top-ups
• Seasonal fertilising
• Tree trimming while you’re already there
• Gutter clearing

These small add-ons can boost revenue quickly, especially when your team is already on site.

Create recurring service packages

One‑off work creates inconsistent cashflow. Recurring services—like fortnightly lawn care, monthly garden maintenance, or quarterly pruning—help even things out and reduce the time spent chasing new jobs.

Upsell longer-term solutions during quotes

When quoting a garden cleanup, you might suggest weed matting or improved edging to reduce future maintenance. Customers often appreciate proactive recommendations that save them time or hassle later.

Streamline Material and Equipment Costs

Buy materials in bulk

For high‑use items like soil, mulch, gravel, and fertiliser, bulk purchasing can save a surprising amount over a year.

Keep equipment well‑maintained

Equipment breakdowns cost far more than regular servicing. They slow down jobs, disrupt schedules, and sometimes require urgent (and expensive) replacements. A simple monthly check keeps everything humming along.

Track material usage more carefully

Material wastage quietly erodes margin. Tracking usage per job helps improve quoting accuracy and reduces unnecessary over-ordering.

Boost Team Productivity Without Overworking Your Crew

A motivated, well-organised crew is one of your most powerful margin boosters. Productivity isn’t about working harder—it’s about working smarter.

Give your team clear job notes

Vague instructions often lead to mistakes and rework. Detailed notes, photos, and checklists keep jobs on track right from the start.

With Taskly, you can attach notes, before-and-after photos, and checklists directly to each job so your team knows exactly what to expect.

Use standard operating procedures

Consistent processes for tasks like mowing, hedge trimming, or softscape installations help reduce rework and improve job times.

Encourage skill development

Skilled landscapers complete work faster and need fewer callbacks. Even small investments in training can lead to big efficiency gains.

Automate Admin and Reduce Time-Sucking Tasks

Admin matters, but it shouldn’t take over your evenings. Automating repetitive tasks frees up time for quoting, customer care, and planning your next steps.

Automate your invoicing

Sending invoices automatically as soon as a job wraps up improves cashflow and reduces missed or forgotten invoices.

Use automated reminders for overdue payments

Friendly automated reminders take the stress out of chasing payments—and they’re surprisingly effective.

Digitise job scheduling and communications

A centralised system reduces back‑and‑forth messages and keeps every job moving smoothly.

Many landscapers find that Taskly cuts admin time by hours each week—time that can be put back into quoting or completing more work.

Review Your Pricing Regularly

Fuel, labour, materials, and insurance all rise over time—so your pricing should too.

A simple habit is to:

• Review pricing twice a year
• Review material markups quarterly
• Review labour rates annually

These don’t need to be big jumps. Small, consistent updates keep your business sustainable without surprising customers.

Final Takeaways: Small Tweaks, Big Margin Gains

Improving your landscaping margins doesn’t require big, disruptive changes. Small, steady improvements—more accurate quoting, smarter scheduling, clear systems, and a touch of automation—can noticeably lift profitability within weeks.

And if you’d like help streamlining quoting, scheduling, and job tracking, Taskly is built specifically for home‑service businesses like yours. It keeps your team organised, your customers informed, and your margins heading in the right direction.

Ready to tighten your operations and boost profitability? Try Taskly and see how a little smart automation can make your days run smoother.